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Project & workstream control
Structure jobs with groups, deliverables, actions, due dates, and live status summaries. Every change leaves a story trail — who said what, when, and why it matters.
Project · hire · crew · inventory
Project Mapster is operations software for teams who live in projects, equipment, labour, and last-minute change. Manage jobs end to end, then let AI agents read email, update statuses, draft documents, and keep every workstream current — without another spreadsheet layer.
Capabilities
Project Mapster covers the same ground as classic project, rental, and resource platforms — then adds an agent layer that understands your items, stock, crew, and communications.
Structure jobs with groups, deliverables, actions, due dates, and live status summaries. Every change leaves a story trail — who said what, when, and why it matters.
Track kit, quantities, and availability against real projects. Subhire when stock is short. Keep warehouse truth connected to what the job is actually shipping.
Plan people the same way you plan gear — roles, assignments, and changes that stay visible when call times shift and clients rewrite the brief overnight.
Hold commercial structure next to operational reality — quotes, supplier material, and item-level detail fields that agents and humans can both read and update.
Inbound mail is parsed into tasks, contacts, and status updates. Replies route to the right workstream. No more “the answer is somewhere in the thread.”
Briefs, schedules, and client packs live as structured documents — not dead PDFs. Agents draft and revise with you in the loop before anything is final.
Agentic by design
Most “AI for projects” tools summarize. Project Mapster agents create items, update details, process email, search your files, and propose document changes — with approval flows when the stakes are high.
Create actions, rename workstreams, set due dates, and capture facts as structured details — from one conversation.
New requirements, supplier quotes, and crew notes land as updates and tasks — not another unread pile.
Reusable skills and knowledge so agents follow your playbooks, not generic templates.
Proposals, confirmations, and approval paths mean agents move fast without going rogue.
Built for operators
Designed for production houses, AV & event hire companies, technical services teams, and anyone outgrowing generic PM tools that never understood inventory or crewing.
Keep every show, venue, and client thread connected to the kit list and crew call.
Link stock, subhire, and job requirements so availability is never a guess.
Replace scattered boards, inboxes, and shared drives with one operational surface.
A modern alternative path for orgs that outgrew Scoro, Current RMS, Rentman, or Klipboard-style tools — without losing hire DNA.
How it works
Spin up workstreams, equipment needs, crew roles, and commercial detail in one structure.
Email, files, and supplier documents feed the same project map agents and people share.
Status updates, new actions, contact capture, document drafts — with you approving the critical moves.
Live summaries and history mean the floor, the office, and the client stay on the same page.
Why Project Mapster
Beta access
Tell us who you are and how your company operates. We review every request and email you if we can onboard you — or invite you into the free sandbox. This does not create an account.
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